General Toggl

Toggl & Zapier, Sitting In a Tree…

…Z-A-P-P-I-N-G. Oh hey – are you looking for ways to connect Toggl to your other apps on a deeper, more intimate level? Meet the new Zapier multi step Zaps.

Zapier is a tool that takes things that happen in different apps and makes them work together.

Their wonderfully simple tutorial sums it up perfectly:

How Zapier works


Basically Zapier lets you easily do things you’d normally need a developer for – and it won’t drink all your coffee.

With 400+ tools featured you can basically create endless integrations. Now Zapier has introduced “Multi Step Zaps”, allowing you to link a single trigger to multiple actions across different apps.

Here’s an example of how we use it.


Using Zapier with Toggl

Our marketing team works in week long cycles. We use a Trello board to move our weekly tasks between “To-do”, “In action” and “Done”.

With Zapier, we can create a matching “Marketing” sub-task in Toggl every time we add a new card to our Trello board, like so:

Trello and Toggl projects connected via Zapier

Zapier automatically pulls the card name from Trello and uses it to create a Toggl task. This took me 4 minutes and 28 seconds to set up for the first time (yes, I tracked it).

With the new multi-step Zaps, we can keep adding steps.

For example we also want to send a message to our Slack channel every time somebody creates a new card:

Toggl Trello Slack Zapier


I could keep building on top of that. For example I use Todoist for keeping tabs on my running tasks, so I could automate creating my to-do items (I hate typing those twice!)

Or I could create a new Zap to add a new client to Google Sheets every time one is created in Toggl (and have it sent as a text message to the accountant).

With hundreds of tools connected, you’re pretty much limited to your imagination to crafting working solutions (like I’d love to start tracking “sadness” if the weather report promises rain).


Where do I start?

I’d recommend you start with the basic Zapier guide to get a feel for how it works. Be sure to also check out how to add custom filters to make Zapier fit your specific needs.

Setting up your own Zaps is incredibly easy, but you can also get started by looking at some of the existing Toggl integrations other users have created.

The multi-step Zaps aren’t included in Zapier’s free plan, but given how much of time you can save on managing your workflow, the 20$ monthly plan is well worth it.


Looking for something else? Be sure to check out our popular Toggl Button timer for Google Chrome!

By On February 19, 2016

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  2. […] had a pretty neat arsenal of Toggl-tricks before, but the latest update gives you the most important one of them all – the ability to […]