Toggl News

Toggl Tricks

Hey togglers!

Our hands have (luckily) been full of work, but we finally got ourselves together to introduce to you some tricks that can help you make toggling faster and more comfortable. This post includes several features that can be enabled from different places around Toggl. All of this to make your life easier!

– Let´s start with the most common features that many of you haven´t even heard about. All of those can be enabled from your My Profile page:

customizing toggl my profile

When tracking time is important in many ways. It affects your time entries overall and it also affects the Continue Button. If you have selected the first option, your time entries include the start time as well as the end time. This setting also means that each time you press the little green continue button, a new time entry will be created. If you have selected the second option, your time entries do not include start and stop times, but only the duration. If you continue a previous entry, it will continue tracking time from the point you stopped it the last time without creating a new time entry.

Duration display format is also something that will definitely make running reports a lot better for you. Here’s the difference between Classic, Decimal and the Improved format:

duration display format classic

Let´s move forward to some other cool features. Say hello to Rounding (Pro), which can be set up from your Workspace Settings page. This is something that many of you ask, so let´s make finding it easier for you. There it is:

workspace settings rounding

After you have set it up, go to your Reports page and enable it from the cogwheel icon on the right side, under the Filter button. After that you´ll see that all your times have been rounded they way you previously set it up. How cool is that?!

– Another thing that we would like to bring up from the Workspace Settings page is the ability to choose whether your new projects will be Billable or Non-Billable by Default (Pro). This is also an option that was not available in the past.

– Have you ever thought that adding the same information to each new project is so annoying? Problem solved! Project Template feature allows you to to create many similar projects quickly. When you create a new project based on an existing template, all of the template project’s settings are applied to the new project including billable rates, estimates, planned tasks and team. You can later go and make modifications to any of the created projects.

set as template uus

 – At times we receive emails where you say that you need to share your reports with your clients, but how can this be done without them having to create their own Toggl account. Bookmarked Reports (Pro) do the trick!

bookmarked reports

After confirming the settings and clicking “Save”, the Bookmark will appear on the Bookmarks page (you’ll find it by hovering over the Reports bar with your mouse cursor and choosing “Bookmarks” from the drop-down menu).

bookmarks in page

The Bookmark URL can be copied and shared immediately. Also, on that page you’re able to change the type of the Bookmark (make it public/private) or delete it.

Bulk Edit is something that we know many of you were looking and waiting for. There it is, finally! This feature is available in the Detailed Reports, as well as on your Timer page.

bulk edit jeee

 After clicking on the Bulk Edit button, you can change the description, project, billable status, tags and dates of your time entries.

bulk edit popup

– Another thing that appears in your Reports are sorting arrows. We hope that this is also something that makes viewing your data much easier for you. That´s how they look:

arrows

Those allow you to view time entries and users in alphabetical order. The duration can be displayed from the longest or the shortest and the time from the earliest to the latest.

-We have come to the last and the most important page, which you see the most – your Timer page. There are many ways to make it work the way you would like to. One of your main points in the feedback is that there´s too much space between the lines. From now on, you can choose they way your data is displayed by changing the Display Density:

comfortable

– On the bottom of your Timer page, there´s a This Week Overview, which gives you a good colorful overview of how much you have tracked time this week and on which project you have spent your time.

this qwwk overview

– For all you keybooard power users, Toggl can be easily controlled by the keyboard. All the fields in the timer and time entries list can be selected by pressing the TAB key. Also Toggl has shortcut keys to start or stop your time entries quickly. The keyboard shortcuts work when you’re not editing any fields.

s = stops the current running time entry;
n = switches to the timer mode to create a new time entry & starts the timer;
m = switches to manual mode to create a new time entry;
c = continues the last time entry;

I hope that all of those tricks can help you out while toggling! If you need any help or if you have more suggestions, all your feedback is welcome to supprt@toggl.com

Happy toggling!

By On May 15, 2014

  1. Great article!

    Got me thinking about a couple of things, not sure if this is possible or not.

    I would love the ability to add a set price to a task if it was required. I know Toggl is time based, but as an example, sometimes I need to quote an abnormal flat rate figure, say $180 for a project.

    ..This would be an awesome solution – I know toggl is smart enough to work out minutes if I add hours, and vice versa, for example, ‘1 hour’, or ’15 mins’ is automatically added to the time stamp.

    BUT, if Toggle Pro was smart enough to work out the time stamp based on Total Cost divided by hourly rate, that would be epic! For example, I put $180 into the field, and Toggl realises it’s a dollar figure, then looks a my hourly rate of $60, and automatically adds in 3 hours.

    I chose a simple option to demonstrate, hope it makes sense!

    One other thing, I think ‘invoiced’ or ‘billed’ needs it’s own icon. As if you are using tags for many things, the ‘invoiced’ tag system becomes difficult. It’s a key feature being paid for your time, so would love it to be easier to mark off as I go.

    Thanks, epic product!

  2. Hi there,

    Where did the ‘This Week Overview’ go? That feature was really useful for me! How can I get it back?

    Thank you very much!

    • Hi,

      Sorry, it got temporarily disabled, but you can get it back from the cogwheel menu under the “Start” button – it’s listed under “footer chart)

  3. I was a user back in 2011 but when the idle time detection feature was removed from the new version, our team stopped using Toggl alltogether. Is there any way this feature might make a comeback one day?

  4. say your project is “do not yell”
    1. enter time manually for Monday
    2. now copy paste same entry “do not yell” to enter time manually for Tuesday

    PROBLEM: you’ll have to select each time your project and in new UI that is click on ” Select Project” then 2-3 more clicks to find it.
    Old interface had nice ‘suggestion’ and would always suggest the project so there was only 1 mouse click and instead of allowing users to select the suggestion by keyboard (say arrow->Enter) and remove that one mouse click now we have to mouse click 5 more times … all depends how deep is your project ….
    awful, terrible

    NOTE: if you do type in “do not …” it will offer you the choice as before

  5. Hey again!

    Thank you all for your new suggestions and ideas, that´s what makes Toggl a better place.

    @Barbara: Editing the time while timer is running should be working perfectly. If it doesn´t work for you, maybe you could write to support(at)toggl.com so we could look more into this.
    @Tim: Those are separate projects.
    @Joe: Thanks for specifying. Hopefully we will manage to work on Projects feature soon 🙂

    Best wishes from the whole Toggl team!

  6. @Grethel – Thank you

    Another small suggestion: After switching to “decimal” display format, the daily total is still displayed in hours and minutes (“Yesterday 6 h 19 min”). It would be cool to have the daily total in decimal format, too.

    Thanks for your good work!

  7. Great news!
    This makes the intermediate stage with Excel formulas unnecessary.

    Keep up the good work!

  8. @Grethel – Thanks for the reply! Yep, that Projects Time Estimate (Status column) is exactly what is rounded up to the next hour which is useless for my projects that use <1h increments. Really looking forward to the Projects enhancements since that is where I live. Hopefully sooner rather than later! As it is now it is a step backwards from old.toggl.

  9. Toggl rocks!

    I do have a suggestion.

    I’d like to see the active timer in the browser tab (Chrome). Not only will that let me keep track of my time at a single glance, particularly if I’m currently using a different tab, but it’ll also let me know if the timer is going unnecessarily.

    Right now it just shows the Toggl title with a lot of gray space. An active timer would fill that space nicely.

    Keep up the good work!

    Keep up the good work!