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5 Extremely Useful Toggl Features You Didn’t Know About

Recently we ran a survey asking users which features they would like to see most in Toggl – turns out the top 5 features users missed the most were the ones we’ve had for years (like Toggl Timeline).

toggl timelineAs someone working on user onboarding, this result was baffling.

We’re constantly A/B testing which copy, page elements or e-mails have the strongest impact on getting new users to stick around, yet there are still numerous features that our users have never heard of.

On one hand, knowing that we have already developed most of these features is a positive sign that Toggl is moving in the right direction. On the other hand, though, it is kind of sad to see that lots of you don’t know about all the possibilities that Toggl offers for better time tracking.

So, to bring those hidden features to light, I’ve put together a list of the top 5 lesser-known things you can do in Toggl.

1 – Setting tracking reminders

People forgetting to track their time is a common problem. And yes, we’ve done something about that.

For Toggl Desktop and Toggl Button users the tracking reminders are nothing new, but for web app users this is definitely something worth giving a try (specially if you’re new to Toggl and are having a hard time remembering to start the timer).

Both the Button extension and the Desktop apps have tracking reminders that let you choose on which days and at what times you want to be reminded about tracking. If Toggl sees you’re not tracking time, you’ll get a friendly pop-up reminder to do so.

reminder for toggl desktop

The Desktop apps also have idle detection – if your timer is running but you are away from your computer, when you return Toggl will offer to either keep the idle time, discard it, or split it into a separate time entry!

 

2 – Recording your computer usage with Toggl Timeline

Many of you have mentioned it would be awesome if Toggl could automatically record your daily computer usage. This has been possible already since 2013 when we first introduced Timeline.

Keep in mind that you need to enable timeline on your timer page and give Toggl Desktop permission to monitor your active windows for this to work.

enabling toggl timeline on the timer page

When enabled, timeline records every website and program that you view for longer than 10 seconds, and displays your workday in 15-minute graphic chunks. The chunks become highly useful if you’ve forgotten to start the timer, and want to see when you actually started working.

They also help you see at a glance what part of the day you’ve covered with time entries and whether there are any gaps to be filled.

To enable Timeline, choose “Record timeline” from Toggl Desktop settings, and select “Footer chart – Timeline” from the cogwheel icon on the Timer page in the web.

3 – Pause and continue time entries

If you’ve used Toggl for a while, chances are you’ve noticed the little green Continue button that appears when hovering on the previously tracked time entries. You probably also know that clicking it creates a new time entry with the existing entry’s details.

However, I bet that most of you didn’t know that you can actually change the settings for the Continue button – you can set time entries to only have a date and a duration instead of a start and stop time.

Continue old time entry in Toggl without creating a new one

This way when you continue a time entry, it will actually add time to the original entry instead of starting a new identical one – great way to keep your timer page cleaner when working on the same task several times in a day!

4 – Saving & sharing Toggl reports

If you’re tired of generating the same reports each month, check out bookmarked reports – our best kept secret Pro plan feature.

Bookmarked reports is a true time-saver – it lets you save your reports so you can easily retrieve them later. You can also share them with your team members and even with people who don’t have a Toggl account at all.

saving and sharing reports in Toggl

The cherry on top is the fixed date range option – leaving the date range unfixed means the receiver can change the date themselves while the filters stay the same – this way you won’t have to send your clients a new report each month.

5 – Rounding up time entries

Last but not least – rounding up time.

To my big surprise, many daily Toggl users didn’t know they have a possibility to round their time entries up or down to the nearest minutes or hours – so if you want to have neat reports, I truly recommend to check out this Pro feature.

Rounding can be set up on your Workspace Settings page, where you have a nice variety of rounding ranges to choose from.

rounding time entries in Toggl

To see the rounded times in your reports, choose “Rounding – ON” from the cogwheel icon on the Reports page, and voila – all those confusing, way too detailed seconds at the end of your time entries are gone from your Reports!

If none of the above mentioned features were new to you, congrats! You know how to get most out of Toggl.

If, however, there’s anything else you’d like us to add, feel free to leave your requests in the comments below.

Who knows – maybe your desired feature is already available (and well-hidden) in Toggl?

By On April 26, 2016

  1. A minimum would be a nice feature if you only spend 5 minutes on a task but you want to record a minimum of say 10 minutes.

  2. what about tracking the time in more than one project at a time when i’m multitasking between 2 projects, I do not want to click play and resume every 2 seconds when switching projects

  3. Hey folks,
    I totally miss (as others) the feature announced in “3 – Pause and continue time entries”. I know this article is already over 3 years old, however that is really a feature that is so valuable. So many people are probably not interested in the individual time stamps of a day if it is for the same project but want to have one entry at the end for the entire day that includes all hours. Total time of one project for the day.

    Without the continue feature, I need to do a manual calculation in excel which is not really nice.

    Is there a chance this feature will come back?

    Thanks!

  4. I don’t see the Continue button settings anywhere.
    I know I can turn on “grouping” or not, but that isn’t what it said in this article. It says I can choose to save duration only, rather than starting/stopping timestamps that are grouped.

    Where can I set this behavior to just having duration only? I pretty much never need to see start/stop timestamps.

  5. Is there a way to set client hour limits? So Toggl could warn you if you’ve gone beyond hourly scope. For example, could set a limit of 20 hours per month, and Toggl could tell you when you’re halfway, a few hours away, and then over?

  6. I’m amazed that Toggl does not have the most obvious feature of all: invoicing. After all, WHY, fundamentally, are self-employed people all tracking time so carefully? To produce an invoice to bill our clients. The feature is not even mentioned here on the “most asked-for” features (I have trouble believing that omission).

  7. […] a fast growing time management platform, are dealing with the issue head-on, by writing about extremely useful features their users don’t know […]

  8. As Holly and Bryan Allen Smith, I also feel the need to merge clients and / or projects? Is this possible anyhow?
    Thank you!
    Raluca