10 Tips For Better Time Management

Time Tracking

1. Create a daily plan. Take the first 30 minutes of every day to plan your day. Don’t start your day until you complete your time plan. The most important time of your day is the time you schedule to schedule time.

2. Prioritize your tasks. Time-consuming but relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on tasks that are truly important to you.

3. Set a time limit to each task. Be clear that you need to finish X task by 11 AM, Y task by 2 PM, and Z item by 4:30 PM. This prevents your work from dragging on and eating into time reserved for other activities.

4. Use a calendar. Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

5. Learn to say “No”. Consider your goals and schedule before agreeing to take on additional work. Practice not answering the phone just because it’s ringing and e-mails just because they show up. Disconnect instant messaging. Don’t instantly give people your attention unless it’s absolutely crucial in your business to offer an immediate human response. Instead, schedule a time to answer email and return phone calls.

6. Break time-consuming tasks into smaller tasks. Work on them a few minutes at a time until you get them all done.

7. Evaluate how you’re spending your time. Track your time on everything you do to determine how you’re spending your time. You’ll see how much time is actually spent producing results and how much time is wasted on unproductive thoughts, conversations and actions.

8. Limit distractions. Block out time on your calendar for big projects. During that time, close your door and turn off your phone, pager and email.

9. Get plenty of sleep, eat a healthy and exercise regularly. A healthy lifestyle can improve your focus and concentration, which will help improve your efficiency so that you can complete your work in less time.

10. Take a time management course. If your employer offers continuing education, take a time management class. If your workplace doesn’t have one, find out if a local community college, university or community education program does.

Overall, there are two steps to get things done – 1. Decide what to do 2. Do it!

References: http://www.entrepreneur.com

By On May 20, 2013

  1. Just came across this now. Excellent post. I do almost all of these but needed a reminder on a couple. Thanks!

  2. I never realised the importance of good time management when I worked in the corporate world. But now I work for myself, I have realised it’s one of the major hurdles that can be the difference between success or failure. Great information in your post. Thanks

  3. You have given a good information about the Time management software . They are really helpful in staying focused on the task. I would like to thank you for the efforts you have made in writing this post. I am hoping the same best work from you in the future as well

  4. Great tips. I also find 30 minutes might be too much for planning. I try to plan for the day the night before and revise the plan first thing in the morning.

    Tracking time has definitely boosted my productivity and that’s thanks to Toggl!

  5. Great post!

    If there’s one thing I learned personally as I watched our company convert to (mostly) Agile methodologies, it’s that planning has to be viewed as a part of getting the work done. Obviously, there’s a point where overplanning can take place, but planning is where many problems get solved before the work even begins.

    As a developer, I’ve seen that taking adequate time planning each day actually causes me to implement sequence and priority that usually saves far more time than it consumes.

  6. Hey guys!

    Thanks for your feedback and suggestions 🙂

    The time you spend on planning the day is probably different for everyone. It also depends on the day and amount of work that needs to be done. But overall, I´m still thinking that spending 30 minutes for planning the day is much more useful than spending 30 minutes on things that are not that important (Facebook, checking the news, answering emails that can wait etc) – this is what most of us do at some point during our workday and overall it might even take much longer than just 30 minutes.

    If some of you have more tips and suggestions, feel free to share those with us! 🙂

    All the best!

  7. How can you spend 30 minutes every day just planning your day?

    I agree with most of the rest, especially “Learn to say No”. Changing Outlook to only check for emails manually made a big difference for me.

  8. Agree with all above. Also recommend amazing book by Neil Fiore “The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt-Free Play”. It helped me to stop avoiding work and enjoy my life!